The reality is, crafting a successful digital or hybrid attendee experience goes deeper than the technology; it’s about developing a foundational process that frees you up to be creative. Read More
Fifty years ago, our founder, Dave Campbell, had a vision for what an audiovisual company should be: Professional, transparent, reliable and prepared (to name a few). He believed a client should be able to trust their AV partner to be a solid representative of their brand with stakeholders – attendees, sponsors, speakers and members. So, with a projector and a vision, Projection was born. Read More
As many meetings and events now have both physical and virtual components, tools to manage all of the content are critical to designing a seamless and positive experience for speakers and attendees. ProjectionNet, a hybrid meeting content management tool, addresses this need. Read More
What you’ll find and learn within these pages:
- What to expect with hybrid
- Three (3) distinct hybrid event models
- Hybrid-specific imperatives
- How to plan a hybrid program
- Key take-aways, including a hybrid meeting checklist
Each year, the American Geophysical Union’s (AGU) annual meeting draws more than 20,000 people from around the world to share information, collaborate with colleagues, network and learn about advances in earth and space science. And, there is a lot of information to present; over the usual five-day meeting, there are more than 10,000 individual presentations delivered each year.
So, as we started planning the fully virtual Fall 2020 meeting, the team had to get creative about how to design and execute an exceptional and flawless attendee experience that supported such a content-heavy agenda.
It’s easy to look at all we’ve lost this year, especially in the meetings and events industry. Our friends and colleagues have been hit especially hard, their livelihoods disrupted by the need to stay home.
And yet, we have seen those same friends, colleagues and business partners design, create and execute virtual experiences that rival the best in-person events. The creativity, innovation and perseverance we have seen across this industry continues to amaze and inspire me, and will carry me through the next few months as we await vaccine news and begin to find ways to gather together in person again. Read More
Even if a meeting is fully virtual for attendees, there is always a physical element. Whether it’s the tech team in a “command center” or speakers gathering in a virtual studio to pre-record their talks or deliver them live, every event starts from a physical place.
And, now, even though most meetings are still taking place in virtual environments, we are starting to talk about and plan for hybrid events with elements of both virtual and in-person. Read More
Think about the best events you’ve attended – both in person and virtual. They likely had one thing in common: An element of fun. Maybe those elements were woven throughout the entire event, from the plenary to the closing session, so that you were never far from something – or someone – that made you smile or laugh. Those experiences stay with us. Read More
At Projection, we’ve been AAP’s audiovisual partner since 1983. Over that time, we’ve designed and executed some incredible and inspiring experiences together, aimed not only to deliver educational content to the association’s membership, but to convey, instill and re-invigorate their sense of community, pride and purpose. Each year, we strive to create experiences that build upon the unique community for which AAP is known. The end result is often goosebump-inducing, as the AAP team finds new and creative ways to inspire their passion-driven members. (Check out our video case study showing the 2018 in-person meeting.) Read More
Like the majority of people these days, presenters are having to get used to delivering their talks virtually. While the experience of jumping on a Zoom has become ubiquitous for day-to-day meetings and even social gatherings, the reality is, when it comes to a large virtual event, there is likely much more a presenter will have to do – both to prepare for and deliver their session. Read More
As the tech people “in the room” (or, more accurately, behind the screen), we are often asked for our recommendations for the best technology and tools for virtual presentations. From lighting and sound to communication, we’ve compiled a list here that we hope will be helpful to our meeting planner partners as they prepare the speakers and presenters for their virtual events. Read More
I recently participated in a webinar to discuss everything that went into making CESSE’s annual virtual conference a success. Like so many meetings now, this was the first time the organization delivered a fully virtual experience to its members; the team behind it wanted to share what we learned, best practices and key considerations.
As we can all agree by now, the future of meetings – at least for the near-term – is hybrid. We are already seeing some meetings begin to take place in person, but those are often smaller versions of the planned event, and often include a virtual component. Read More
Over the past few months, we’ve worked hand-in-hand with our meeting planner partners as they try to make sense of and plan for our new virtual reality. As we have had conversations, designed meetings and attendee experiences, and executed virtual events of all shapes and sizes, we’ve learned a few things that are critical to their success. Read More
The ASTRO Annual Refresher event typically draws 500 attendees each year from around the world who come for a review of core competencies and updates on emerging trends across radiation oncology. Read More
What you’ll find and learn within these pages:
- The different categories/types of virtual event solutions
- Presenter preparations
- How to deliver a high-quality experience
- A virtual meeting checklist
With the impact from the COVID-19 Coronavirus already being felt in the meetings and events industry – and likely to grow – we pulled together some options for presenters who are unable to make it to your event. (There are additional options available should you decide to take your entire event virtual, which we will address in an upcoming post.)